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Notify the School

To notify us of an absence, please call (505) 299-4483 (press #2 to leave a message).

In your message, be sure to leave the:

  • Date
  • Time
  • Teacher name
  • Student name
  • Reason for absence

If no reason is given, the absence will be reported as unexcused.


Prompt and regular school attendance is essential for students to attain success in school. It is important to schedule elective appointments, whenever possible, for times outside the instructional day. When a student is ill, call the school attendance / safe arrival number, 299-4483, before 8:00am on the day of the absence. Follow the prompts, and an answering machine will ask you for the following information: your name, the student’s name, date of absence, teacher, grade, and time of call in. The child’s teacher should also be notified in the event of extended anticipated absences due to illness, out-of-town trips, family emergencies, etc. You may wish to leave word for the teacher through the office.

This year we will continue our careful adherence to the APS Board of Education absentee policy. Since participation in class is essential for learning, we will consider that all absences “count” in our documentation.


• A parent/guardian must notify the school that the student will be absent in accordance with the notification procedure established by the school.

• A parent/guardian must notify the school each day that a student is signing out before the end of the instructional day in accordance with the notification procedure established by the school.

• Teachers will take attendance for each instructional day.

• Absences may be excused for the following reasons with appropriate documentation:

  • Illness (including chronic illness documented on a health plan, IEP or 504 plan)
  • Limited family emergencies; family deaths
  • Medical, health or legal appointments
  • Suspensions
  • Religious commitment
  • College visit
  • Limited extenuating circumstances as approved in advance by the school principal
  • All absences for other reasons are unexcused including:
  • Non-school sponsored activities or trips
  • Family vacations outside of the normally scheduled school breaks

In APS, a student is considered “a student in need of early intervention” (truant) at five (5) unexcused absences and a habitual truant at ten (10) unexcused absences in a year.

• School staff will make an attempt to contact the parent/guardian if the school has not received notification of absences by a parent for three (3) consecutive days.

• Principals may request additional documentation for excessive excused absences.


We are serious about the importance of your child’s attendance at school. Please avoid early pick up and late drop off of your child. We will not allow parents to pick up their students 30 minutes before the end of the school day (unless in case of an extreme emergency). Your child’s dentists and doctors will work with you to adjust appointments and those that cannot be moved are understood, but your child’s attendance for the entire day is directly related to his or her success in school.

Research shows that students with consistent school attendance have improved academic performance.

Absences may be excused for the  following reasons, with appropriate documentation:

  • Doctor's appointment
  • Death in the family
  • Religious commitment
  • Illness
  • Family emergency
  • Diagnostic testing
  • School or college visit
  • Limited extenuating circumstances as approved in advance by the school principal

Family vacations are considered unexcused absences, and it is expected that parents will schedule vacations when school is not in session.